Construction Project Management Software Modules | BOQ, RFI, Snagging, Procurement | BuildFlow
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Modules

Construction project management software, module by module.

Eight modules on one data layer, covering the full contract lifecycle: pre-award estimation, document control, site execution, procurement, quality and commercial. Every field, workflow and report is configured to how your company actually runs a job.

M01 BOQ M02 DOCUMENTS M03 RFI M04 SITE REPORTS M05 PROCUREMENT M06 SNAGGING M07 FINANCE M08 PROJECTS
M01 · PRE-AWARD

Enquiry pipeline & BOQ software

The pre-award module runs the whole estimation pipeline before a contract is signed — from the first WhatsApp enquiry to a locked, client-approved bill of quantities that converts to a live project in one click.

Fit-out estimators use this to price a job in hours instead of days, without a single spreadsheet leaving the building.
Enquiry management
Every incoming enquiry captured with client, location, source channel, indicative budget and the estimator and architect assigned to it.
Status pipeline
New → In Progress → Proposal → Submitted → Awarded → Lost, with one-click conversion from an awarded enquiry to a live project.
Structured bills of quantities
Sections and work items with codes, descriptions, quantities and unit rates. Preliminaries, contingencies and 5% UAE VAT applied automatically.
Approval & versioning
Submit for owner or client approval; approved BOQs lock and carry the contract value into the project. Rev A/B/C history retained for audit.
M02 · CONTROL

Document management & version control

ISO-standard document control built into the ERP — no separate DMS licence, no shared drive that nobody trusts when a claim lands.

Document register
Number, title, category, current revision, status and client-visibility flag — filterable by project, category or status.
Revision history
Rev A, Rev B, Rev C. Uploading a new revision archives the previous one — still downloadable, never lost.
Standard categories
ARC, MEP, STR, BOQ, CON, INS, HND prefixes keep numbering consistent across every project in the portfolio.
Status workflow
Draft → For Review → Approved → For Construction → Superseded → Void. Only approved documents can be transmitted.
Transmittals
Group documents into a formal submission with purpose, delivery method and acknowledgement capture.
Correspondence log
Append-only record of emails, letters, minutes and notices — a tamper-proof trail for disputes and audits.
M03 · DESIGN

RFI management software

A structured register for every request for information — logged against a project, addressed to a person, tied to a drawing revision, and aged in days until it is closed.

RFI register
Reference drawings, assigned respondent and a required response date on every query raised.
Open / Responded / Closed
Age tracked in days; overdue items flagged prominently so technical queries never quietly stall the programme.
In-system responses
Architects and PMs answer inside BuildFlow. The full question-and-answer thread stays on the record and exports as a report.
Cross-referenced to drawings
Each RFI links to the exact drawing number and revision being questioned — no ambiguity six months later.
M04 · SITE

Daily site reporting software

Supervisors file a structured report per project and stage from the phone in their pocket. Head office gets manpower, progress, delays and photographs the same evening.

Structured submission
Weather, work summary, materials used, delays and pending activities — the same fields on every job, every day.
Manpower by trade
Headcount for masons, carpenters and MEP technicians feeds trend charts and the Cost So Far report automatically.
Site photos
Attach progress photos; anything marked client-visible appears in the client portal without a separate email.
Permanent archive
Every report stored for the life of the project — the evidence base for extension-of-time claims and disputes.
M05 · SUPPLY

Construction procurement software

Material request to goods received note in one controlled chain, so nothing is ordered without approval and nothing is paid for twice.

Material requests
Raised per project and stage, reviewed by the PM or owner before any purchase order can be generated.
Purchase orders
Generated from an approved MR or created directly, with supplier, delivery dates, payment terms, line items and VAT calculated.
Goods received notes
Deliveries validated against the PO with date, condition and remarks. Partial deliveries update PO status automatically.
Supplier directory
Contacts, trade categories (MEP, joinery, flooring), TRN and full procurement history for vendor performance reviews.
M06 · QUALITY

Snagging & defect management

Replaces the paper snag list and the WhatsApp photo thread with a register the client can be shown without embarrassment.

Snag logging
Location, trade, description, severity (Minor / Major / Critical) and photographic evidence before and after rectification.
Owners & target dates
Each snag assigned to a supervisor with a resolution date; overdue items turn red on every dashboard.
Resolve & close
Supervisor adds resolution notes and after-photos; the PM verifies and closes. Full audit trail retained.
Snagging reports
Severity breakdown, trade distribution, aging of open snags and resolution rate — per project or across the portfolio.
M07 · COMMERCIAL

Invoicing, VAT & retention tracking

Complete financial control from contract award to final payment — in AED, with 5% UAE VAT separated on every invoice and a retention register that maintains itself.

Payment schedules
Milestone-based schedules linked to project stages, with a retention percentage configurable per milestone.
Invoice generation
Standard, interim and retention-release invoices with sequential numbering and automatic 5% VAT.
Retention register
Withheld amounts and release dates build automatically as invoices are paid, then surface in the warranty dashboard.
Financial dashboard
Contract value, invoiced, received, outstanding and retained — live, across the whole portfolio.
M08 · DELIVERY

Project & task management

The heart of BuildFlow: four-phase projects broken into operational stages, checklists and tasks, with role-based visibility so people see the jobs that are theirs.

Project register
Code, client, type, phase, progress, team and milestone dates — filterable by phase, PM or status.
Four phases
Pre-Award, Execution, Completion and Warranty, each exposing only the tools relevant to that stage of the contract.
Stages & checklists
Demolition, MEP, partitions, ceilings, snagging — dates, supervisor, checklist and a live completion percentage.
Tasks & sub-tasks
To Do → In Progress → In Review → Done, with priority, estimated hours, attachments and overdue flagging.

Want the module walkthrough on your own BOQ?

Send us a live bill of quantities and we will model it in BuildFlow during a 30-minute call. Read more about the six AI agents that run alongside these modules.

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